The Board of Directors is currently exploring ways to more quickly share with the community about its ongoing activities. At our February meeting, the Board agreed to publish a list of highlights from its regular monthly meetings. These highlights will be a very condensed list of some of the main topics under discussion, and may include decisions made and tasks assigned. We hope to publish these highlights within seven days following each regular monthly meeting.
Please note: the meeting Minutes will continue to be published in their usual form and posted as usual on the website soon after they are approved at the subsequent Board meeting. Please know that confidential personnel issues are among a small handful of subjects the board is legally required to keep confidential; therefore, these topics will not be included in the highlights, nor in the meeting minutes.
May Board Meeting Highlights
Here are highlights from our most recent monthly meeting, May 17, 2020. If interested, please see the full Minutes of this meeting, which will be made available on the website shortly following June’s meeting. The minutes will include complete language of any policies and procedures proposed and/or approved during the meeting.
The Board approved a proposal to define term limits for Board Directors within the provision of the KCC Bylaws. A term shall be limited to three years. Directors may be
re-elected for a second consecutive term. Any tenure of two consecutive terms must be followed by a two-year hiatus. (See more details in the complete minutes).
The Board approved a process for recruitment and selection of new Directors.
The Board approved a motion to have the newly formed Rapid Response Team (RRT) draft a plan for Board approval regarding reopening KCC (Urban Center and SCOL). The
RRT is made up of individuals from across KCC’s leadership (Program Council, Board, Executive Director, and SCOL).
The Board approved a proposal to train KCC leadership and frequent volunteers regarding sexual harassment. The Board is also considering a proposal to approve a
sexual harassment policy.
The Media Team has chosen a web site developer to update the KCC website.
The Development Team continues to develop the membership campaign, and are considering possible dates for the annual Blooming Lotus fundraising event (taking into
consideration the potential for hosting a virtual, online event).
The Board heard regular monthly reports from the monthly Sangha Meeting, SCOL Team, Finance Committee, the Program Council, Executive Director and Board
April Board Meeting Highlights
Here are highlights from our most recent monthly meeting, April 19, 2020. If interested, please see the full Minutes of this meeting, which will be made available on the website shortly following next month’s meeting, May 17.
The Board approved a new 2020 budget in response to the many changes brought by Covid 19, with some recommended changes to accommodate the expected income shortfall and use of some of the reserve fund. This will be posted on the website as soon as possible.
The Executive Committee reported that the Program Council with Lama Eric, Executive Director, Board leadership, and SCOL team have each developed contingency plans and designated appropriate substitutes in the event that key personnel were to become incapacitated due to illness, or otherwise.
The Board heard a report of its newly formed sub-committee (March 2020), created as a vehicle for the organization to make swift decisions in rapidly changing times. The Rapid Response Team (RRT) includes the following key leadership personnel: John Jennings as Board Co-President, Sandy Pollock (Board Secretary and Executive Committee member), Lama Eric, Lois Beren (Chimey) (Program Council), Linda Grove (Executive Director), and Sarah Lyon (SCOL team).
The Board, Executive Director and Resident Lama have initiated a year-long performance appraisal process for each of these three areas of leadership for 2020. The Board approved its goals for 2020 to be used in its appraisal.
The Board confirmed its commitment to solving the current logistical issues of meeting virtually via Zoom during the Covid 19 pandemic, so that any interested sangha member may continue to attend the monthly meetings during the Shelter in Place orders. We are hoping to have this solved in time for the May meeting.
The Board expressed its gratitude and gave a hearty farewell to Anthony Kimple who will be stepping down from SCOL responsibilities April 30. Anthony’s service to KCC at SCOL and at monthly Board meetings has been precious and immeasurable. Good luck Anthony!
The Finance Committee applied for KCC to receive, but was not granted, one of the initial Covid 19 payroll loans because funds available were insufficient. The Board hopes that the loan of up to $20,000 will be granted during the second wave of funding grants.
In May, the Board will review a policy revision and discuss a proposal for Sexual Harassment training of employees and leadership personnel, among other topics.
From the February 2020 meeting:
Steve Unangst, with support from Cynthia Irvine, gave the first of a two-part training on how to read financial reports.
The Board heard reports from its co-Presidents, the KCC Executive Director, SCOL team, and the Board’s Liaison to the Program Council.
We had our second discussion of a proposal to define Board member term limits and develop a recruiting process for new Board members.
The Development Director gave a detailed report on the development priorities for 2020. Top on the list includes, among other priorities:
- a strong push to fund the Emeritus Lama Fund
- an effort to bring new volunteers onto the Development Team
- the launch of a new membership drive in March to increase sustaining supporters.
In an effort to follow through on a commitment the Board made in 2019 to complete timely performance reviews of the new Resident Lama during the probationary year:
- The Board approved a quarterly performance review process, which also includes performance reviews of the Board and the Executive Director,
- The Board will consult with the Program Council and gather input from the Sangha for the review process.
The Board heard a report on initial steps taken to bring important special trainings to KCC leadership over the next several years. The first trainings will focus on sexual harassment, misconduct, and healthy boundaries. Future training topics include diversity, equanimity and inclusivity (DEI), effective communication, and conflict resolution.